As a person you are curious, trustful, open to new technologies/solutions and passionate about sustainable business. You eagerly take leadership for own tasks and area of responsibility and deliver results within a given framework. You are service minded and customer driven and contribute to an environment where the IKEA culture is a strong and living reality that embraces the diversity of co-workers and customers.
We prefer you have experience in a multi-unit facilities management organization, preferably in a high-volume retail sector as well as an academic degree/professional qualification in Facilities Management (or equivalent) within your specialist area (FM Soft Services). Another experience of yours is working with sustainability from an FM perspective, in relation to your specialist area. You understand and speak fluently English, both vocal and in written. You are willing to travel regularly (monthly) to units across the Cluster (Belgium, Netherlands, France).
You have knowledge in following areas: • how to plan, organize and manage costs and expenditures for a business or organization • using IT tools in the area of FM (FM information systems (FMIS); Computer Aided FM (CAFM)…) • how to assess and mitigate risks in a business environment • ways of working within Ingka Facility Management service scope and more specific your specialist area of Soft Services (cleaning, waste management, pest control, landscaping, snow removal, energy&water management, technical maintenance, logistic equipment, food equipment, safety and security equipment, …) • know the country Facility Management market for Soft Facility Management Services, as well as the international and Ingka Facility Management standards, manuals and rules • how to successfully deliver, organize and follow-up on ‘Soft’ FM Services (cleaning, pest control, snow removal, waste management etc.) • how sustainability interacts with Facility Management (energy consumption, water consumption, emissions, waste management, chemical products, IWAY, purchasing …) • how to transform our operations to become climate positive and contribute to a circular society
In addition you have good networking skills as you build and maintain a system of strategic business connections and with a driving innovation you stimulate creative ideas that adds valued perspectives. You plan, process and organize the work to help achieve business objectives with high focus to produce quality products.
WHAT YOU'LL BE DOING DAY TO DAY
Support the FM business in the cluster within a defined specialist area (Cleaning, Pest Control, Landscaping, Waste Management, Energy&Emissions, Snow Removal) to optimize the value and efficiency of each property in a sustainable way according to the Ingka Real Estate policies.
You will: • support that each property is managed throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders • support purchase and implementation of relevant property management innovations, digital and technical solutions related to your specialist area that meet the needs of the business and the many people • advice, mentor and support the delivery of the agreed FM services in the cluster by maintaining and sharing up-to-date expertise and enhance the Ingka specialist area knowledge, while driving operational best-practice within the business in strict adherence with all applicable local regulations and Ingka Group mandatories. • develop and maintain subject area expertise both personally and within the FM organization; drive the requirement collection process in your specialist area with relevant stakeholders • participate actively in the subject matter network on both local and global level by detecting needs, knowledge and best-practices in the cluster organization and escalate/share them with the group organization. Participate in global subject matter update meetings and organize them in the cluster. • drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services. • drive the impact of your specialist area on the operational and financial results of FM and the Ingka business. • contribute to the goalsetting, the FM budgeting activities, the 5 year rolling plan and the annual plan in your specialist area. Assist in controlling cost through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways or working in your specialist area. • follow up of permits, licenses, certificates and reporting measures in order to stay compliant with local and international legislation regarding the Ingka Real Estate FM scope.
In this role you will report to the Facility Management Manager, Cluster level: Kris Brans